Code of Conduct
This Code of Conduct outlines our expectations for all attendees, including organisers, of the eLife Innovation Sprint, both online and in-person regarding activities in relation to the event. This code also details steps for reporting unacceptable behaviour. Organisers will enforce this code throughout the event. We expect cooperation from all participants to help ensure a safe environment for everybody.
The organisers of the eLife Innovation Sprint are committed to providing a harassment-free work environment for everyone regardless of gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age, religion or work experience. We do not tolerate any form of harassment towards participants or staff. Sexual language and imagery will not be appropriate at this professional event. Sprint participants who violate these rules may be sanctioned or expelled at the discretion of the conference organisers without any pecuniary reimbursement.
Harassment includes, but is not limited to:
- Verbal comments that reinforce social structures of domination related to gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age, religion or work experience.
- Sexual images in public spaces
- Deliberate intimidation, stalking or following
- Harassing photography or recording
- Sustained disruption of talks or other interactions
- Uninvited physical contact
- Unwelcome sexual attention
- Advocating for, or encouraging, any of the above behaviour
Anything that makes someone feel uncomfortable could be deemed harassment. For more information and examples about what constitutes harassment, please refer to OpenCon’s Code of Conduct in Brief and the Gathering for Open Source Hardware’s examples of behaviour.
Participants (including organisers) asked to stop any harassing behaviour are expected to comply immediately. If a participant engages in harassing behaviour, event organisers retain the right to take any actions to keep the event a welcoming environment for all participants. This includes warning the offender or expulsion from the event without pecuniary reimbursement.
Event organisers may take action to redress anything designed to disrupt, or with the clear impact of disrupting, the event or making the environment hostile for any participants.
We expect participants to follow these rules at all event venues (including online) and event-related social activities.
If someone makes you or anyone else feel unsafe or unwelcome, please report it as soon as possible. Harassment and other Code of Conduct violations reduce the value of our event for everyone. We want you to be happy at our event. People like you make our event a better place.
You can make a report either personally or anonymously. All reports will be handled with discretion.
After the event, this Code of Conduct remains active on Sprint venues online until 31 Dec 2019. Reports are being monitored and handle by Emmy and, when necessary, assisted by the Sprint enforcement team.
You can make an anonymous report here. (Update Jan 2, 2020: this form is now closed.)
We can’t follow up an anonymous report with you directly, but we will fully investigate it and take whatever action is necessary to prevent a recurrence.
You can make a personal report directly in person or by email to elife-sprint19-support [at] protonmail [dot] com. (Update Jan 2, 2020: this email account has now closed.)
The Sprint’s Code of Conduct enforcement team will take the lead in receiving and acting on reports during the event. Team members are:
- Hannah Drury
- Stuart King
- Elsa Loissel
- David Moulton
They will wear an “ally” sticker on their name badge.
During the event, reports are being monitored by the Code of Conduct enforcement team and Emmy Tsang, eLife (Sprint coordinator).
When taking a personal report, our staff will ensure you are safe and cannot be overheard. They may involve other event staff to ensure your report is managed properly. Once safe, we’ll ask you to tell us about what happened. This can be upsetting, but we’ll handle it respectfully, and you can bring someone to support you. You won’t be asked to confront anyone and all reports will be handled with discretion.
In your report, please do your best to include:
- Your contact information
- Identifying information (e.g. names, nicknames, pseudonyms) of the participant who has violated the Code of Conduct
- The behaviour that was in violation
- The approximate time of the behaviour (if different than the time the report was made)
- If possible, where the Code of Conduct violation happened
- The circumstances surrounding the incident
- Other people involved in the incident
- If you believe the incident is ongoing, please let us know
- If there is a publicly available record (e.g. mailing list record), please include a link
- Any additional helpful information
After you file a report, a representative will contact you personally to review the incident, follow up with any additional questions and make a decision as to how to respond. If the person who is harassing you is part of the response team, they will recuse themselves from handling your incident. We will respect confidentiality requests for the purpose of protecting victims of abuse.
Our team will be happy to help you contact hotel/venue security, local law enforcement or local support services, to provide escorts, or otherwise assist you to feel safe for the duration of the event. We value your attendance.
Useful contact information:
- In the event of an emergency, dial 999 for police, fire or ambulance services. Where possible, please consult with venue staff or event organisers first.
- Dial 101 for assistance with non-emergency situations by Cambridgeshire police.
- The nearest sexual assault referral centre is in Peterborough. Dial 0800 193 5434 for its helpline (open 24 hours).
- Panther Taxis serve the local area. Book online or dial 01223 715715.
For questions about codes of conduct, we recommend you check the Code of Conduct FAQ.
This Code of Conduct is based on the example anti-harassment policy from the Geek Feminism wiki, created by the Ada Initiative and other volunteers (CC0) and the OpenCon 2017 Code of Conduct (CC-BY OpenCon organisers, SPARC and Right to Research Coalition).